Roles and Access

The space owner configures employee access to the app and documentation portal.

Licenses

A Gramax Enterprise Server license is required only for users who edit content in Gramax app. Readers and reviewers do not need a license.

Licenses can be reassigned, for example when an employee leaves.

User groups

Since managing AD groups can be time-consuming, Gramax lets you create local groups and then grant them permissions to edit directories or read on the portal.

Roles

A role defines editing and reading permissions according to the role matrix.

• For each role, you can assign either individual users or a Gramax group.

• Permissions are hierarchical. For example, a space owner also has owner/editor/reader permissions for all directories.

• If permissions should be granted to everyone, use Everyone. If to all authenticated users, use Authenticated.

Configure for space

Space owner has maximum permissions: full admin panel management and full view/edit access for all directories.

Configure for directory

• Directory owner - automatically assigned to the employee who first publishes the directory; can be reassigned.

• Editor - can load directory in the editor app and make changes.

• Reviewer - assigned automatically when user is added to a merge request.

• Reader - can sign in to reading portal and view this directory.

• External user - user from another company who signs in to the portal with a one-time code.